Questions after 20 will be suggested by venues
Having a venue is a major priority to hold an event however there are other cost as well such as photography, flowers, catering, lighting, alcohol and music (Just to name a few) so knowing how much of your budget you want to spend on a venue will help you save everybody some time and stress.
Some spaces may be too large for your event and you wouldn't want your event to seem empty. Ask the venue manager if the room can be adjusted for a smaller or larger event and at what cost?
This is a question you ask early in the process of looking for your venue
Ask the venue manager for Pictures so you can see how the space has transformed in prior events
Many venues require clients to use their own kitchen staff and catering services
Some venues may have a preferred list of caterers they only allow to cater in their venue
If you are unsure of the quality of their catering, then ask for a tasting
Ask the venue if they can create a menu based on any allergies
If the venue allows you to bring in your own food or alcohol are there any fees attached
Ask the venue If you are able to bring your own alcohol is it a requirement to use their bartenders?
When do they need to know the number of guests and are you able to add any at the last minute? Get this in writing
This information will inform you on some important decisions like
Your catering budget
The cost of Catering and Alcohol serving at your event is calculated per head also this information will give you a clue on how many invites to send out.
It is important that you and the event venue manager are on the same page.
If there is another event prior to yours on the same day how much time will you have to set up? If you're booked at 4pm and you come in at 3pm and come to find out a party is just about to wrap up at 3:30pm how will this affect your event?
small numbers can add up quickly so ask about other fees that you should be aware of and get this in writing.
If a venue has a parking lot don't assume that their parking lot is free
Is parking available
If parking is not available ask venue if they have a list of lots nearby or shuttle services that you can book for your guest
Don't assume that any extra rooms you may see is available to you
Ask if there is a fee or does it come with the rental
some Guest of Honor like to make a grand entrance and may need the room for preparation
Ask the venue manager about their policy on last minute cancellation
Most venues keep list of other vendors and will be happy to share this information with you
Is cleaning included in the price of the venue rental
ask venue manager so you can plan better
Is there a time you may need to cut the music off
Ask your venue manager about any noise policy
Ask the manager is there any point person provided
it's a good idea to meet the point person beforehand that will help you during your event
If tables and chairs are included this will help you tremendously in saving money
Ask venue if they have any vendor list to help you find table and chair rentals
It is common practice for venues to require insurance
It's also important to ask the venue if other vendors need to be additionally insured while working at the venue
The average venue insurance cost is about $51 per month or $612 per year for a $1 million general liability insurance. On the other hand, the average one-day event venue insurance cost is $177. Venue insurance price varies due to different reasons. This is because several factors determine the cost of venue insurance www.insuranks.com/venue-insurance
Most venues have refundable deposits
Most venues will return the deposit in a month after confirming there was no damage during your event
ask the manager how much time you and your team have to decorate and occupy the venue space your renting
You want to make sure you and your team have enough time to decorate your vision and also have enough time to clean it up at the end
Many venues charge an hourly fee if you go over your allotted time
Ask venue manager about local transportation and the venues accessibility
Does the venue provide security?
Is the venue well secured
Do you have to secure the space your renting?
Remember people need to use the bathrooms and drinks spill on the floor while the event is happening
Will there be someone on the premise to fix a toilet or sink if needed
Will there be enough tissue in the bathrooms
If a glass breaks or a drink spill will there be someone available to assist with this task so you can attend to your guest